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ORGANIZED TODAY. EMPOWERED TOMORROW.

Executive support with clarity, confidence, and polish.

Dedicated calendar, inbox, travel, and board-level support for founders and C-suite leaders who need their time protected and their priorities moved — without the ramp-up time.

Susie Hayes, Executive Support Specialist
Susie Hayes · Executive Support Specialist

Once upon a time, most of us worked inside organizations with a whole department built to keep things running — someone for scheduling, someone for travel, someone for the details you never had to think about.

If you’re running your own business now, that safety net is gone. You’re doing the work you love and closing your own calendar gaps at the same time, and the details have a way of piling up right when you can least afford them to.

That’s where I come in. I was that department for C-Suite executives, Vice Presidents and senior leadership teams across a diverse range of organizations including: Autodesk • Caterpillar • Samaritan’s Purse • OSF HealthCare • U.S. Postal Service • Lutheran Social Services – protecting their time and making sure nothing important fell through the cracks.

Now I do the same for you – so you can get back to the work only you can do.

— Susie Hayes

Organizations listed above are included solely to describe my professional employment history and are not affiliated with, sponsored by, or endorsing Hayes Executive Solutions.

A Little More About Me

Executive-level organization, discretion, and follow-through.

My background spans global tech, healthcare, and nonprofit leadership — supporting executives through complex calendars, confidential priorities, and events for up to 1,400 attendees.

I started Hayes Executive Solutions to bring that same level of support to founders and leaders who don’t have a corporate team behind them — just someone they can trust with the details.

30
Years supporting senior & C-suite leaders
  • Trusted with confidential priorities
  • Proactive and detail-oriented
  • Complex travel & event coordination
  • Tailored support aligned to your goals

Scope of Work

01
•

Calendar management & scheduling strategy

Across time zones and competing priorities, with focus time protected.

•

Inbox oversight & correspondence

Triage and correspondence drafted on your behalf.

•

Travel planning & itinerary management

Global and regional logistics, planned end to end.

•

Meeting & board-meeting preparation

Materials, logistics, and follow-up handled in full.

•

Confidential communications

Discreet handling of sensitive and confidential matters.

•

Event & offsite planning

Venues, vendors, and run-of-show coordinated end to end.

Outside this scope: bookkeeping, social media management, and general administrative or clerical tasks. This focus is intentional — it’s what allows me to operate at an executive level of trust and reliability.

Rates & Retainers

02

Retainers are billed monthly and include a dedicated block of executive-support capacity, not a running task list. They require a minimum 3-month engagement to ensure continuity and priority-access scheduling. VIP Concierge is available on demand with no minimum.

TierRateWhat’s Included
Foundational
10 hrs/mo
$950–$1,150 Calendar management, inbox oversight, travel coordination
Standard
20 hrs/mo
$1,800–$2,300 Above, plus meeting/board prep and executive communications
Executive Partner
40 hrs/mo
$3,400–$4,400 Above, plus event & offsite planning, proactive scheduling strategy, and priority-access support
VIP Concierge
Custom hours
$85–$125/hr On-demand support scoped exactly to your need; billed in 15-minute increments

Why This Investment

Executive support is judged on trust and discretion, not task volume. A missed board meeting, a mishandled confidential email, or a scheduling error with another executive carries real cost. Thirty years of experience at this level means fewer mistakes, faster judgment calls, and no ramp-up time.

Next Step

Engagements begin with a brief discovery call to confirm fit and select the right tier. Rates above reflect current availability and are subject to change for new clients.

Ready to hand off the details?

Start with a brief discovery call — no obligation, just a conversation about fit. Reach out directly and I’ll follow up within one business day.